REQUEST FOR PROPOSAL
Issued: Friday, August 26, 2005
Proposals Due: Monday, September 19, 2005
The Oklahoma Transportation Center (OTC) requests proposals for research on topics that are vital to solving some of the pressing transportation problems in Oklahoma and in the nation.
The OTC is a multi-disciplinary coalition of the Oklahoma State University (OSU), the University of Oklahoma (OU), and Langston University (LU) to serve as a resource for solving critical transportation problems in the state and in the nation in a cooperative manner. Founded in 2001, the OTC has over 30 “founding partners” including Oklahoma Department of Transportation (ODOT), Oklahoma Transportation Authority (OTA), and companies and associations representing all transportation modes. In the Transportation Bill TEA-LU, OTC was designated as a University Transportation Center (UTC).
During FY 2001-2005, the OTC faculty and students have worked collaboratively on projects covering a broad spectrum of topics including improving work zone safety through remote monitoring, modeling state-wide freight movement, developing a computerized accident analysis system, analyzing impacts of highway construction, and implementing emerging technologies for structural health monitoring and material testing.
“Inter-modal transportation at the nation’s crossroads” continues to be the OTC theme in pursuing projects having practical deliverables. The research focus or thematic areas are: (1) Intelligent Transportation Systems; (2) Materials/Construction/Maintenance; (3) Education/Training; (4) Logistics, Policy, Economics, Risk Assessment; and (5) Transit.
Any full-time faculty member at OSU, OU, or LU, or a full-time staff member in any individual OSU, OU, or LU Transportation Center is eligible to submit a proposal. The University with which the principal investigator is affiliated must officially process all proposals.
3. Size and Scope of Projects
The OTC expects to award about $800,000 in projects under this RFP. OTC intends to fund both “Top-Down” projects identified by ODOT/OTA and “Bottom-Up” projects suggested by the investigators. Only single phase projects with duration not exceeding one year will be considered. The maximum budget (including full indirect costs) for a project is limited to $80,000.
4. Topics for Top-Down Projects
Investigators seeking funding for “Top-Down” projects must select a topic from those listed on the ODOT web site. URL: http://www.okladot.state.ok.us/hqdiv/p-r-div/spr-statements/index.htm
5. Proposal Format
The following outline must be followed: (1) Problem Statement (200 words maximum); (2) Research Approach and Methodology including a review of previous studies; (3) Expected Results; (4) Deliverables; (5) Qualifications; (6) Facilities; (7) Itemized Budget (including indirect costs); (8) Budget Justification; (9) Time Schedule; and (10) References. Each proposal should clearly indicate the “research focus or thematic area” listed under Item 1. Also, a proposal seeking funding for a “Top-Down” project must indicate the “topic” as listed in the ODOT web page. All proposals must have appropriate institutional approval or endorsement for submission.
The narrative for items (1) through (4) should be limited to five pages, with the total length of the proposal limited to eight pages. One-inch margins should be maintained on all sides, and the proposal should use a 12-point Times New Roman font or equivalent. Proposals not following the suggested format may be returned without review.
All proposals must be submitted (delivered) on or before Monday, September 19, 2005 no later than 4:00 p.m. Two signed originals and an electronic (MS Word) copy on a CD or a floppy must be submitted to:
Planning and Research Division Engineer
Oklahoma Department of Transportation (Third floor)
200 N.E. 21st Street
Oklahoma City, OK 73105
7. Selection Process and Criteria
The proposals will be reviewed and ranked by the OTC Executive Committee, which includes ten persons, two from each OTC institution, two from ODOT, and two from OTA. Additional reviews by others may be solicited, as needed. The following criteria will be used in selecting the proposals:
||Relevance and importance of results to OTC/ODOT/OTA mission
||Implementation potential (short-term/long-term)
||Degree of innovation
||Collaboration with industry and/or OTC institutions
The OTC may ask the Principal Investigator of a selected proposal to revise the proposed budget and work scope, if necessary, depending upon the availability of funds and review outcome. Also, the number of proposals selected for funding will depend upon the availability of funds, quality of proposals and other factors. The OTC reserves the right to deny funding of proposals from this solicitation based on quality and other related issues. OTC is not responsible for any expenses incurred in the preparation of proposals.
8. Consultation Prior to Submitting Proposal
OTC strongly encourages proposal writers to consult with appropriate technical and operations personnel at ODOT and OTA prior to preparing and submitting proposals. OTC also encourages partnerships with industry (in kind and/or cash match), OTC institutions (OSU, OU, and LU), and with public agencies apart from ODOT and OTA. The selection criteria include up to 15% credit for such collaborations. Visit the OTC web site for additional information: http://www.oktc.org
For questions regarding the submission and review of proposals, please contact: Gorman Gilbert, Oklahoma State University, Phone: (405) 744-5190, E-Mail: firstname.lastname@example.org; Sherman Lewis, Langston University, Phone: (405) 962-1660, E-Mail: email@example.com; Musharraf Zaman, University of Oklahoma, Phone: (405) 325-4236, E-Mail: firstname.lastname@example.org